paper to do list system

Top 15 To Do List Paper System Hacks (Helped 10k+ People)

In this busy world of technology, doing everything in an organized way is not that significant. Just take a digital sheet and start typing your list of tasks.

But the crucial question is, does it make your digital lifestyle more organized and satisfied compared to a to do list paper system?

Before we start, all we want you to take a deep breath and think about how many hours of work you do every day? And how many tasks you complete in that working hour? 

This article is for those punctual and hard-working people who have a 24/7 working schedule. We know how difficult it is to full-fill that daily goal.

Still, there is no escape from the inevitable, if you are not sick or it’s a weekend. 

However, If you follow some to do list hacks, you can minimize that workload effortlessly.  

15 Amazing Best To Do List Paper System Hacks

15 Amazing Best Paper To Do List System Hacks

We did some study on people under 24-45 years old about their working experience under heavy pressure. The result was pretty disappointing.

Moreover, we found out only 47% of the participants can take that kind of workload and can also organize their life at the same time.

The problem was they didn’t have any paper-based task management. So to aid them, we created these analog to-do list hacks. This effective to-do list techniques will help you in decision making too.

1. Introduce Yourself to The Analog System

Introduce Yourself to the paper to do list system

Starting with an analog order and partially forfeiting digital regularities will require some change in your mindset. To achieve the desired outcome, you will need to approach a plan and stick with it.

The crucial thing is not to abandon the idea at the midway. So, be practical about your to-do list. You can follow the below methods.

  • Be positive towards a new thing.
  • Proactivity is the key.
  • You can start self Journaling.

Therefore, change your outlook to change your life. Think different towards this method like an open window of possibilities, which was never possible in a digital bullet journal system before. 

2. Choose a Stylish Base 

paper to do list system

This analog to do list methods of yours is not just a piece of paper; it’s more than that. 

So, choosing the right foundation will be crucial. By the right foundation, we mean a stylish, beautiful, and elegant notebook or a pad. Not too shabby, not too buffy either. 

Remember, white space is your passion, the margin in it is your progression, and the to-do list is your goal. 

In conclusion, a stylish base will help you to concentrate on your to-do list. 

However, if your are more interested to convert your insipid to-do list into virtuosity, read the following article. It will make you focused.

3. Be Specific While Writing Your Tasks

Be Specific paper to do list system

We don’t have a flash-like speed or brain-like Ironman. Because we are not fictional characters, but we do have a lot of concentration power. 

Furthermore, we can amplify this power more by one work at a moment, then doing multiple things at once. 

So, if we can get your work done more efficiently by just doing one assignment, then why don’t we reflect this in our to-do list.  

The whole point is, simplifying your chore list is beneficial rather than having a big to-do list and doing nothing.

Creating a division of an extensive task and making smaller parts of that task will help you to make your to-do list more flexible and understandable. 

4. Don’t be Overly Exaggerated 

Don't be Overly Exaggerated

While writing your everyday tasks, limit your work process to a certain amount. Don’t overwrite anything that you can’t complete.

You should not write down the whole tasks of your 100 days productivity challenge in your everyday list.

Always try to create a shortlist of chores and tasks, which will not only boost your productivity but also will make you satisfied. 

However, you can minimize your white space usage in the notebook by creating a short to-do list.

It’s not for saving the paper or anything like that. Scientifically proven that, white space gives us a feeling of comfort, rest, and peace. 

5. Effectivity Increases With the Numbers

Effectivity Increases With the Numbers

Make sure you have enough numbers on your to-do list, such as the date, time of the event, meeting time, and weekends. 

For example, you can write, My 100 Productive Days as the title of your to-do list. Then, list out your daily activities according to your plan.

You can also list out your chores as a numbered list. If you add a date at the top of your to-do list, it will give you the more precise information and will not confuse you with the time of your chores. 

Furthermore, a calendar view can help you to be more productive. 

6. You Can Go for A Bulleted Journal

A bullet journal is a proven process of a perfect personal to-do list method. It’s not complicated, nor simple as pie.

In a bullet journal, all the things have to be in a precise order. All kinds of bullet points, lines, strikethroughs, and dots are the raw material of the entire thing.

Ryder Carrol, a digital product designer, developed this bullet journal system. Here is a quick summary of how it works, 

  • Use a blank box to mark an item as a task.
  • A diagonal line for an in-progress task.
  • A cross for a finished task.
  • A strikethrough to cancel the task.
  • A short hyphen to start the task.
  • Surround the hyphen to convert the note into a task.
  • A star symbol to signify the task.

This method uses different kinds of bullets for several pieces of information. 

Also, an important thing to remember is, all the markings have to be inside a blank box. If done correctly, they will represent a to-do list. 

7. The Infobox Method

The Infobox Method

The infobox method is pretty similar to the bullet list system.

However, The only difference is that the to-do list is inside a big box. Inserting your to-do list inside a box is a bit different approach than the usual. Therefore, you can categorize it as a funny to-do list method.

In one paper, you can create four boxes. More than four boxes can scribble down your sheet. In those boxes, write down your to-do list.

That’s the whole idea; there are no strict rules or regulations. 

You can write the date at the top of the boxes to be more organized. It doesn’t have to be super straight or liner.  

The whole purpose of the infobox is to take those boring and monotonous works in a fun way rather than taking it too seriously. Like Elbert Hubbard said,

Do not take life too seriously. You will never get out of it alive.

Elbert Hubbard

8. Write The Starting And Ending Times

It’s not that mandatory. Every time you start a task, if it’s super important, then write down the starting time, and after finishing the assignment, write down the ending time. 

It’s only necessary if you have an uncompleted task list at the end of the week.

9. Report A Short Summary at The End of The Day

Report A Short Summary at The End of The Day

One of the most crucial things to consider is writing down the summary of the day. 

A former entrepreneur, Neville Medhora, described in one of his videos how summarizing the day’s works helped him concrete more. He also explains how it assists him in making a to-do list the next day. 

Furthermore, a quick overview of your day’s task helps you to understand your status at the end of the day. 

Your summary doesn’t have to be big. Write down a short sentence or phrase, whatever suits you. Just ask yourself these questions,

  • Was I a couch potato all day?
  • Did I do all my work?
  • How was my performance?

Being true to yourself is what will reflect in your to-do list. You can write something unfair, but it might get you in trouble later. 

10. Keep Up With Your Hours

Keep Up With Your Hours

You can keep track of time while doing your work. After finishing every task, write down what you did shortly. You can make a list of these things if you want to. You have to write this every hour. 

This way, if you dozed off an hour or was super busy, then you can make an excuse for that later. 

Furthermore, it will also help you to start one task after another and go on. The feeling of never-ending ness might lessen a little. 

11. A Small Sheet Might Work

A Small Sheet Might Work

If all the above hacks don’t work for you, then don’t worry. This small technique always works, and it’s not that fancy and hard to do.

Take a short piece of paper and write down your to-do list. 

After every week, attach all those pieces to a small sheet. Take another paper and stamp it, attach that paper to your to-do list sheet.

You can use a regular stamp, not that overwhelming. 

It will be quite soothing and comforting when you will see your finished to-do list sheet after a week. Don’t forget to treat yourself. Moreover, you can present yourself with productivity gifts for motivation.

12. Always Scratch or Strike Through of Your Completed Tasks

Scribbling down one of your tasks will not ruin your to-do list, but instead, this will make your to-do list perfect.

Furthermore, scratched down tasks will create a difference between the finished and unfinished tasks. Aren’t finished chores better than unfinished tasks?

After finishing up a task, scratch it down. Scratching out a finished assignment feels so satisfying. Besides, it will change your condition of mind to positivity.

Make A List of Uncompleted Items

13. Make A List of Uncompleted Items

It’s literally impossible for someone to complete everything at a particular time. Some tasks will always slip through your mind, and you don’t have to feel guilty about it.

Forgetting something is part of human evolution. Even sometimes, your brain may stop working!

However, if you forget something quite important to you and remember it later, then list it out. Listing out the forgotten task will make you careful in the future.

14. Autofocus List

Autofocus List

This method of the to-do list works like a brain-dump session. In an autofocus list, write down almost everything you need to on that day. You don’t have to be choosy or a priority, whatever comes to your mind. You can use more than one page if required. It’s not that mandatory.

After writing everything, review your to-do list with the intention of doing nothing. After a while of reviewing, your autofocus will prioritize the most crucial task for you. 

For some tasks, your feelings will work; for other works, you will use your reason to pick them.

However, some tasks will require both at the same time, and your autofocus will pick them first for you.

Let’s give an example. It’s your boss’s son’s birthday; your autofocus will relay on both urge and reason to prioritize it. 

15. Write Down Your Social Hangouts 

On the side of your to do list paper write down your social gatherings, meetings, and appointments. It’s not that important, but this will make you more proactive and productive. Also, you will not forget anything.  

Furthermore, it will help you to manage your digital lifestyle.

Benefits of a Hand Written TO Do List System

Benefits of a Hand Written TO Do List System

Every to-do list system aims to help you in one way or the other. But why should you go for a handwritten one instead of a digital method? Here, we have enlisted some practical reasons behind it. Lets’ have a look at them!

Flexibility While Working

The most amazing aspect of a paper to-do list method is that it allows you to apply techniques however you wish. If you don’t like any style anymore, you can promptly switch to another. Besides, they are highly portable.

It does not require any updates or bug fixing. Thus, it will save you time to do another productive task.

Freedom in Using Tools

In a paper-based system, you can choose tools according to your preference and affordability. You may use a fountain pen, a normal ballpoint pen, or even a pencil.

Again, you are free to use any type of notebooks like leather notepads, ordinary white paper, margined and colored paper, etc.

The best thing about the tools is that they are easy to get and very affordable. Anyone can use them for greater purpose.

Enjoyment of Writing

Enjoyment of Writing

Many people love to write down everything they have already done and will do in the future. If you are in this group, then a paper to-do list technique is like a canvas to you where you can sketch your daily life.

According to research, the things that you write down leave a long effect on our memory.  You can remember them easily. As a result, you can complete your everyday task effectively.  


Question 1: How to make a to-do list paper?

Answer: Try these simple steps,
Get the right tools.
List out your commitments.
Write your most prioritized tasks.
Add the dates.
And finally, scratch out the finished obligations.

Question 2: What can I include in my To-Do list?

Answer: You can include dates, work times, meeting times, chores, office hours, and uncompleted tasks.
Basically, it depends on your work culture and preferences.

Question 3: How can I manage a task list?

Answer: You can use these techniques,
Create to-do lists.
Flexible towards works.
Always be engaged.
Give priority.
Maintain time.
Adapt to changes. 
Patience is the key.

Question 4: Why do we like to make a to do list?

Answer: There are three reasons for this,
We can lose anxiety 
Create a specific work plan
It’s the proof of our achievements 

Question 5: What is the “bucket list?”

bucket list

Answer: A bucket list is a commonly used term to determine an unnecessary or useless ideas list. It’s often used as a phrase. 

Question 6: Does everyone need a to do list?

Answer: A to-do list is not a mandatory thing. But if you want a life with proper schedule, then to do list is a must.

Question 7: Which to do list is best for me?

Answer: There is no best or worst to do list. Among analog, paper, or digital to do list, choose the best one and utilize in your life.

Our Final Thoughts on To Do List Paper System

Pen and paper brought a revaluation when they first arrived. Even in modern times, not a single day goes by without a pen and paper. They have taught us to use time in a productive way.

Furthermore, a lot of productivity geeks rely on paper compared to modern technology. They don’t hesitate in to do list paper or digital questions. 

So the moral of the story is, no matter how much efficiency modern technology can offer, you can always rely on your analog pals’ pen and paper. 

If you have any queries regarding the paper to-do list system, then let us know in the comment section. Don’t forget to share on social media to let your community get help. Have a nice day.

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