You will find some people in your life who always get the work done early. They can finish a task in 30 minutes that may take an hour for you. What are you thinking? Are they aliens? No, they are not. They may be your relatives, friends, or even colleagues. They have just mastered the way they work. In other words, they simply know how to get work done efficiently.
However, have you ever evaluated yourself at the end of a workday? If you discover you didn’t meet your daily target, then you are not alone. Millions of people go to bed, having the same feeling. Now, the question arises on how you can work efficiently.
To be efficient, you have to work smartly. It’s not an easy task. It requires your utmost dedication and sacrifice. In this article, you will find the smartest ways to work efficiently. The Virtunus research team has made an outline so that you can learn to manage your tasks. So, stay with us, discover your latent talent, and be a Superman in your personal and professional life.
How to Get Work Done Properly at Office
Nowadays, office work is becoming more and more challenging. As a result, you need to complete a lot of tasks to compete with others. Sometimes, general working hours seem to be insufficient to accomplish your required tasks. So, the necessity to be efficient at the office knows no bound. Here, we have shown some ways to finish your work efficiently at the office. Let’s have a look at them.
1. Ensure a Healthy Working Environment
The environment of the workplace is solely responsible for your performance. It changes your mental state. A messy work environment is not convenient to be efficient. For example, if your colleagues disturb you in the middle of an important task, you will get distracted. The loud chattering of the co-workers will bar you concentrate as well. Most importantly, an unorganized desk takes time to find out the right thing. Consequently, anxiety will rise, and productivity will fall.
On the contrary, a healthy working environment stimulates to get work done efficiently. It makes you happy and focused.
Tips to Improve Work Environment
- Ensure privacy of every work station
- Keep everything handy at the desk.
- Reduce noise
- Manage enough windows and electric lights
- Maintain a moderate temperature
- Bring more plants
- Decorate the walls with motivating quotes and pictures
- Increase team collaboration
- Provide snacks and coffee
- Maintain cleanliness and hygiene
2. Define Clear and Rational Goals
Time flies away whether you work or not. So, if you don’t think of your goal, you’ll lag behind. Goal setting is the key to efficiency. Well-defined goals keep you dedicated. A man without a clear goal is like a boat without the sail. However, you should consider a lot of things while establishing a goal.
Your goal should focus on a specific aspect. It must be attainable. At, first, you should fix short-term goals and then opt for the long-term ones. Besides, time and resources play a vital role in this respect. Your goals should not require the things that your resource can’t meet. One more thing you can do. Write down the target and take a look at them once or twice daily. Thus, this technique will motivate you to pursue your goals.
3. Create Your Loving Routine and Clinch on It
You can give your best when you love doing that. Your daily work-schedule should include things that stimulate you to be productive. However, routine varies from person to person. Note down everything you need to accomplish.
Setting a routine only does not mean to get the work done efficiently. It demands proper implementation. By embracing your preferred routine, you can boost your efficiency at work.
However, you can keep journal for self-improvement. Read the following article to learn more about the importance of self-journal.
4. Prioritize Your Tasks to Get Focused
Dealing with a big project always appears to be daunting. It demands huge efforts and dedication. Bags of works create an extreme workload. Consequently, there are chances to overlook any essential task. Similarly, less important tasks may consume most of your time. It will lead you to failure. So, prioritizing the tasks needs special attention to be efficient.
You should take the first step first. Analyze your project and prioritize the tasks properly. When you split down the whole project into several small tasks, the possibility of achieving the daily target becomes visible. According to research, your small wins drive you to complete the whole project efficiently.
Tips to Prioritize Your Tasks
- Create a master list of your works
- Use the “Eisenhower Matrix” to differentiate the urgent tasks from the important ones
- Follow the “Ivy Lee Method” to classify your daily works according to their true importance.
- Apply the “ABCDE method” for separating the tasks with similar priorities.
- Adopt the “Eating the frog” technique to prioritize your tasks.
5. Delegate Tasks to Reduce Workload
After prioritizing, it comes to the delegation of tasks. When you delegate tasks to the right persons, your efficiency will increase. Similarly, tons of work-pressure will find their way to exit. Therefore, there will be a positive change in your attitude. Less workload ensures more productivity.
If you delegate tasks properly, everyone will be able to know their roles and responsibility. As a result no, confusion will arise. Furthermore, build a developed collaboration among your team members. Motivate them to meet the deadline.
6. Set Time for Every Task to Meet Deadline
Are you still thinking about how to get work done properly? Then track time to be efficient. Deadline fixing is also an inseparable part of successful task accomplishment. If you don’t have a time frame, you will take more time than necessary. It will create procrastination in the long run.
The sense of urgency always whispers to beat the clock. It motivates you to work faster than your normal working-speed. Here, I would like to draw an example from my personal life. One of my colleagues was the fastest worker I have ever seen. He could complete any tasks at the last hour. Once I asked him how he manages it. He confessed that the squeezing pressure of the deadline motivates him. It generates the spark he needs.
So, set deadline for each of your task if you want to be more productive and efficient.
7. Follow The Ultradian Rhythms
According to the Ultradian Rhythms, the human body works in a biological interval of 120 minutes all day long. The scientists have found that our physical and mental energy reaches the apex during the first 90 minutes. On the contrary, the next 30 minutes experience a downward trend.
Therefore, you should work on the first span of this cycle to accelerate your productivity. Your brain works best when there is no lacking of energy level. So, utilize this period to maximize your
However, working 90 minutes at a stretch may seem difficult. You may lose your focus. Another study implies that human beings can retain attention for only 20-25 minutes. In this respect, you can follow the Pomodoro technique to maximize your efficiency.
8. Avoid Multitasking to Stay in Track
Multitasking is one of the main culprits that limit your productivity and efficiency. When you shift from one task to another, it takes a lag. Your brain starts thinking about a new one. According to different researches, this gap may cost up to 40% of your effective time.
As your concentration floats from one topic to another, it becomes difficult to stay on track. There is also the chance to mix up everything. As a result, you may become unorganized and undisciplined.
But in this dynamic world, complete ignorance of multitasking is not possible. So, you should maintain a wise approach while multitasking.
9. Listen to Music and Take a Break
You may wonder how to get work done by music. Yes, music can transform your mood. Inspirational music plays a pivotal role to heighten your efficiency. It releases your anxiety and pacifies your soul as well. Besides, break works as a medicine to heal your stress.
10. Use Updated Technology to Automate Your Tasks
Technology acts as a catalyst when it comes to managing your tasks. The more advanced technology you will use, the easier your work will be. Most importantly, due to COVID-19, technology becomes the only way to get your work done efficiently.
Nowadays, most of the companies use project management software to automate their tasks. The tools offer you everything you need to accomplish your target. They help to finish the planned project before the deadline. Again, it is safe to use them. Here, we have enlisted some project management software to improve your efficiency.
- WP Project Manager
- Microsoft Project
- Zoho Project
If you are interested to learn more of their benefits, please read the following article.
11. Shorten the Meeting Duration
According to a report by an Entrepreneur, most of the U.S. companies spend a lot of money and time in meetings. The report says, per year it costs more than $35 billion on meetings. Similarly, 37% of the employees’ productive hours are lost in the same purpose. It’s no doubt wastage of resources and time. Under this circumstance, you should curtail the frequency of meetings.
Tips for Arranging Effective Meetings
- Set transparent purpose
- Call only the involved persons
- Fix rules for the meeting
- Ensure decisions reviewing opportunity
- Reduce numbers of meetings
12. Try to “Say No”
Saying No is not always easy. Sometimes, you may be compelled to say Yes because of external pressure. But your Yes can bring about disaster. So, try to ‘Say No’ when needed to be efficient.
People think focus means saying Yes to the thing you’ve got to focus on. But that’s not what it means at all. It means saying No to the hundred other good ideas that there are. You have to pick carefully. I’m actually as proud of the things we haven’t done as the things I have done. Innovation is saying No to 1,000 things.― Steve Jobs
How to Get Work Done Effectively at Home
Like the office, it is also equally important to be efficient at home. If you can complete your household chores in time, you will get enough time to concentrate on your office work. Here, we have described some effective ways. Let’s read and learn more.
1. Practice to Get Up Early in the Morning
There goes a famous axiom:
Just like the early bird gets the worm, carving out some time at the break of dawn might just give you the edge to calibrate your system and keep the positive vibe going for a productive day.Anonymous
Early rising is the first step to be efficient at home. If you wake up early in the morning, the day will award you with some extra hours. Consequently, you can complete your pending tasks utilizing the time. Besides, it brings the freshness of mind, which offers productivity.
2. Take Physical Exercise to Be Fit
Fitness is the mother of productivity and efficiency. There is no alternative to exercise to remain healthy. If you are strong enough to perform your daily activities, you can meet the deadline. Besides, exercise releases your stress. Thus, you can lead a happy and efficient life.
3. Maintain a To-Do List
If you have a busy household, keeping a to-do-list will work best. You can write down the important tasks for the entire day. It works as a reminder in case you forget anything due to job pressure. Similarly, the list will show your undone tasks to force you to complete them. Consequently, your productivity will soar up. However, the to-do list should be practical. You should not include any irrational tasks. It will only breed procrastination.
4. Take Enough Rest to Refresh Yourself
You may be puzzled thinking that how to get work done effectively by rest. Apparently, it may not make any sense. But if you think deeply, you will realize the fact. Everyone needs rest after a long strenuous day. Rest and relaxation fill you with energy. As a result, you can devote yourself more vigorously. And home is the most suitable place for taking rest.
5. Live on to Your Passion
We all expect to live on our passion. But the hard realities of life force us to elsewhere. The traditional 9-5 work hours seize all of your dreams. Sometimes, you have to perform such tasks that you don’t like. As a result, it diminishes your efficiency.
So, live your own life. Follow your passion. Don’t hesitate to quit any job if you don’t love it. Eat healthy food and drink more water. Spend more time with your family. Read the books on self-development. All things will help you to accomplish your goals effectively.
3 Examples of World-Famous Efficient Personalities
If you look back to history, you’ll find all the famous people worked efficiently. They sized their everyday clock. No obstacles could stop them. They performed intelligently. Therefore, they set examples for us. Let’s learn something from their life.
1. Abraham Lincoln: The 16th President of The United States
With malice toward none; with charity for all; with firmness in the right, as God gives us to see the right, let us strive on to finish the work we are in; to bind up the nation’s wounds….– Abraham Lincoln
Abraham Lincoln struggled a lot throughout his life. He was born not in a wealthy family. His mother passed away when he was a child. After that his father went to Indiana. Lincoln had to work hard there. Heavy manual labor like splitting logs was the means of his livelihood. But this miserable condition could not break him.
His zeal for knowledge made him a self-trained lawyer. He managed to accomplish his tasks efficiently. Thereafter, he became the President of the United States through hard labor and dedication. Plus, as the President, he worked for the people.
2. Mother Teresa: The Epitome of Humanity
The whole world knows her as the symbol of love, kindness, and compassion. She devoted herself to eradicate poverty and distress from the world. This gigantic task demands huge sacrifice. She nursed the wounded war-soldiers during the 2nd World War. Teresa spent a greater part of her life in Kolkata, India. She established the “The Missionaries of Charity” to help the helpless. She won the Nobel Peace Prize in 1979.
If she couldn’t manage to work efficiently, she would have failed to reach the apex.
It is not how much we do,Mother Teresa
But how much love we put in the doing.
It is not how much we give,
But how much love we put in the giving.
3. Steve Jobs: CEO and Co-founder of Apple Inc.
Modern technology gets a new touch with Steve’s invention. Besides, he changed the concept of personal computer. This multi-talented personality took Apple to its zenith. Our imagination got its shape with his introduction of animation movies.
However, he encountered the ups and downs in life. He lost everything that he earned. But he managed to regain them thorough his hard work and efficiency. Jobs states:
Simple can be harder than complex: You have to work hard to get your thinking clean to make it simple. But it’s worth it in the end because once you get there, you can move mountains.― Steve Jobs
Let’s learn something from the frequently asked questions to finish your tasks before the deadline. They will help you a lot to meet your target.
Question 1: How do I work faster at the office?
Answer: You can boost your work speed by following some techniques. At first, you have set a clear goal. Manage your time for each activity. Select the urgent ones and allocate your resource. And most importantly, develop an enterprising mindset.
Question 2: How to be more efficient at home?
Answer: Like office, you must be efficient at home also. So, get up early in the morning, take some exercise, eat a healthy breakfast, and start to work. Besides, separate your workplace to stay focused. Moreover, you can spend some time with your family that will reenergize you. Thus, you can be more efficient at home.
Question 3: How to get work done effectively using project management software?
Answer: Of course, they reduce your toil by simplifying your tasks. The tools help you to plan and execute your project accordingly.
Question 4: How can I focus and get work done?
Answer: Change your mindset to retain your focus. Put your personal distraction aside. Avoid social media. And set realistic goals.
Question 5: Does multitasking help to increase my speed?
Answer: Apparently, it seems to be helpful. But it proves to be distracting in the long run. As a result, your work speed will decrease.
Wrapping Up: How to Get Work Done Efficiently
We all want to be happy both in personal and professional life. And the successful accomplishment of tasks brings that happiness. So, you should take proper preparation to do your daily activities. When you have a clear guideline, you can reach your destination no matter how far it is.
To complete your tasks effectively, follow our techniques. They are unique and easy to follow. If you have any suggestions considering how to get work done efficiently, please feel free to leave us a comment. We will evaluate you to improve ourselves.
Thanks for staying with us. Overcome your vacillation, be productive, and enjoy the life.